Clean up n8n workflows and sync docs

home/doris-kitchen/app/routes/api_dashboard.py

@@ -10,6 +10,10 @@ router = APIRouter(prefix="/api", tags=["dashboard"])
 store = JsonStore()
 
 
+def usable_results(items):
+    return [entry for entry in items if str(entry.get("status") or "suggested") != "rejected"]
+
+
 @router.get("/health")
 async def health():
     return {"status": "ok", "backend": repo.backend}
@@ -53,7 +57,7 @@ async def failed_search_results(failed_search_id: str):
     if not query:
         raise HTTPException(status_code=400, detail="Failed search query is empty.")
     all_results = recipe_search.search(query, limit=10)
-    results = [entry for entry in all_results if str(entry.get("status") or "suggested") == "suggested"]
+    results = usable_results(all_results)
     updates = {
         "last_checked_at": store.now(),
         "updated_at": store.now(),
@@ -77,15 +81,10 @@ async def refresh_failed_searches():
         if not query or status != "open":
             refreshed.append(item)
             continue
-        preview_titles: list[str] = []
-        result_count = 0
-        for candidate_query in recipe_search._candidate_queries(query):
-            hits = recipe_search._search_page(candidate_query)
-            if not hits:
-                continue
-            preview_titles = [str(hit.get("title") or "") for hit in hits[:4] if str(hit.get("title") or "").strip()]
-            result_count = len(hits)
-            break
+        all_results = recipe_search.search(query, limit=10)
+        results = usable_results(all_results)
+        preview_titles = [str(entry.get("title") or "") for entry in results[:4] if str(entry.get("title") or "").strip()]
+        result_count = len(results)
         updates = {
             "last_checked_at": store.now(),
             "result_count": result_count,

n8n-workflows/README.md

@@ -1,5 +1,27 @@
 # n8n AI Workflows for Homelab
 
+## Live Production Set
+
+Live n8n was pruned on 2026-05-18 to remove superseded inactive copies plus the one-shot setup leftovers `Temp Postgres Credential Probe` and `Temp School Intake Table Provision`.
+
+Active workflows after cleanup:
+- Grafana Alert → AI → Gotify v1.4
+- RAG Pipeline v1.0
+- Paperless AI Processing v1.0
+- Whisper Audio Transcription
+- Paperless → RAG v1.0
+- Git Commit → AI Summary → Gotify v1.0
+- Class Recording → Transcribe → RAG
+- Class Transcript Ingest v1.1
+- Paperless Inbox Reminder
+- n8n Self-Health Monitor
+- NFS Mount Watchdog + Auto-Heal v1.2
+- Paperless Intake Triage → Doris Review Queue
+- Telegram School Intake → Postgres → Paperless v1.2
+- Paperless School Intake Metadata Enrichment v1.1
+
+Operational note: the live `Paperless Inbox Reminder` workflow needed its auth header corrected on 2026-05-18 so it uses `Token $env.PAPERLESS_API_TOKEN` instead of the broken bearer form that had drifted into the active copy.
+
 ## Workflows Included
 
 | # | Workflow | Trigger | What It Does |

n8n-workflows/TESTING-STATUS.md

@@ -1,5 +1,5 @@
 # n8n Workflow Testing Status
-_Last updated: 2026-05-13_
+_Last updated: 2026-05-18_
 
 ---
 
@@ -10,7 +10,7 @@ _Last updated: 2026-05-13_
 | 01 | Grafana Alert → AI + Gotify | v1.4 | Dedup + recovery branch confirmed |
 | 08 | Class Recording RAG | v1.2 | Paperless + Gotify end-to-end confirmed |
 | 09 | Class Transcript Ingest | v1.1 | Gotify confirmed |
-| 14 | Paperless Inbox Reminder | v1.2 | Fixed: `Bearer` → `Token` auth; fixed: `hasItemsStr` bug |
+| 14 | Paperless Inbox Reminder | current live alias + v1.2 artifact | Live auth header corrected again on 2026-05-18; repo artifact already matched `Token` auth |
 | 15 | n8n Health Monitor | v1.2 | Fixed: workflow names (was showing IDs); Postgres dedup working |
 | 16 | NFS Watchdog + Auto-Heal | v1.2 | Confirmed working |
 | 07 | Git Commit → AI Summary → Gotify | v1.0 | Confirmed working |
@@ -20,6 +20,13 @@ _Last updated: 2026-05-13_
 | # | Workflow | Reason |
 |---|----------|--------|
 | 04 | Whisper Transcription | Replaced — transcription now runs via Docker on Rocinante (RTX 4090) and sends directly to n8n |
+| temp | Temp Postgres Credential Probe | One-shot setup helper removed from live n8n during 2026-05-18 cleanup |
+| temp | Temp School Intake Table Provision | One-shot provisioning helper removed from live n8n during 2026-05-18 cleanup |
+
+## 🧹 Live Cleanup
+
+- 2026-05-18: removed 22 no-longer-needed workflows from live n8n, including inactive superseded copies of Class Recording → RAG, Class Transcript Ingest v1.0, Grafana Alert → AI → Gotify v1.0/v1.1/v1.2, n8n Self-Health Monitor v1.0/v1.1, NFS Mount Watchdog + Auto-Heal v1.0, Paperless Inbox Reminder v1.0/v1.2, duplicate inactive Paperless Intake Triage flows, Whisper Transcription v1.0, RSS Digest v1.0, and the two active temp/setup leftovers.
+- 2026-05-18: cleared 438 stale errored execution rows that still had `finished=false` despite already having `stoppedAt` set. Open execution count returned to `0`.
 
 ---
 
@@ -80,7 +87,6 @@ _Last updated: 2026-05-13_
 | Workflow | Issue | Priority |
 |----------|-------|----------|
 | 15 | `includeData: false` means error messages show as "Unknown error" | Low |
-| 09 v1.0 | Still active in n8n alongside v1.1 — should be deactivated | Low |
 
 ---